Virtual Executive Assistant — Real Estate & Property Operations - Remote

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The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly. He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on
the business.


Key Responsibilities


• Track mortgage payments across the rental property portfolio and follow up to keep
everything current.


• Monitor rent payments for self-managed tenants; flag late or missing payments and escalate
appropriately (e.g., routing to eviction process when needed).


• Keep organized records (currently Google Sheets) across ~7 property managers and ~50
rental units.


• Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.


• Manage his calendar and scheduling.

• Make and take phone calls with vendors, utility providers, and servicers — e.g., setting
up/tearing down utilities between tenants on construction turnovers.


• Provide general executive assistant support across Rob's ventures (construction, property
management, franchise acquisition, recording studio) — the day-to-day mix will be varied
and ad hoc.


• Help coordinate documentation and next steps with outside professionals (e.g., tax
structuring) — not performing the work itself, but keeping it moving.


• Help build out a simple, reliable tracking system for tenant and mortgage payments, with an
eye toward adopting dedicated software down the line.


What We're Looking For


• Prior experience as a VA or EA, ideally with exposure to real estate, property management,
or small business operations.


• Comfortable making and taking phone calls with vendors and service providers.


• Highly organized and able to manage multiple, sometimes competing priorities for one busy
principal.


• Proficient in Google Workspace (Sheets, Gmail, Calendar).


• Discreet and dependable — this role touches sensitive financial information (rent, mortgages,
credit-related matters).


• Comfortable with ambiguity — the role is still taking shape and will evolve as the working
relationship develops.


• Able to work Eastern Time hours.



$700 - $800 per month




Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
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