Publications Proofreader/Project Coordinator
Tennessee Department of State
Division of Publications

Mission:
The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Director of Publications

Summary: This position is responsible for proofreading and assisting with the daily operations of the division.

Duties and Responsibilities

• Provide exceptional customer service.
• Proofread publications and graphics produced by the division. Assist with copyediting as needed.
• Process filings and documents according to legal requirements or policies. Required tasks include formatting, managing, reporting, and publishing incoming files and documents. These include, but are not limited to:
• • Acts and Resolutions
  • Board and Commission Vacancies
  • Executive Orders
  • Proclamations
  • Rules and Regulations
  • Oaths of Office
  • Determinations of Necessity
  • Foreclosure Website Listings
  • Correctional Card Applications
• Assist with content acquisition and proofreading of the Tennessee Blue Book, published every two years.
• Assist with the distribution of the Tennessee Blue Book.
• Cross-train for division functions and provide coverage and production assistance as needed.
• Assist, as needed, in the production of other printed materials.
• Perform various duties as assigned.

Minimum Qualifications

Education and Experience

• Education equivalent to graduation from an accredited college or university with a bachelor’s degree. English majors preferred but not required.
• Qualifying full-time, increasingly responsible, relevant experience may be substituted for the required education on a year-for-year basis, to a maximum of four years. Experience with proofing, print production, and/or design preferred but not required.

Knowledge and Abilities:

• Excellent organizational skills with a vast volume of documents and good communication skills are a must.
• Detail-oriented and thorough.
• Ability and willingness to learn about technology, government, and professional behavior.
• Basic knowledge and use of Microsoft Office and Adobe software.
• Knowledge of Adobe software is preferred but not
• General office and clerical skills.
• Ability to proofread and have overall knowledge and correct usage of spelling and grammar.
• Ability to follow written and oral instructions.
• Ability to manage various tasks throughout the day.
• Ability to communicate clearly and pleasantly with staff and the public.
• Ability to learn new software.
• Ability to coordinate the administrative needs for the division.
• Ability to perform in a remote work environment.

Physical Requirements:

• Ability to lift boxes up to 30 pounds regularly.
• Ability to push a 300-pound cart regularly.

Location: The official workstation is the Tennessee Tower in downtown Nashville, TN. After a period of time, the Director may consider allowing remote work.

Hours: The official work hours are 8:00 a.m. – 4:30 p.m. Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

Salary: Commensurate with experience and the state of Tennessee benefits package.