Job Description:

• Provide day-to-day virtual executive and administrative assistance to the client
• Organize and coordinate the client's schedule, commitments, meetings, and appointments
• Prepare the client for upcoming meetings and commitments
• Follow up on action items, important requests, emails, and outstanding matters
• Monitor, organize, prioritize, and manage email correspondence
• Respond to routine emails on the client's behalf where appropriate
• Identify sensitive or important emails and escalate them appropriately
• Coordinate directly with clients and stakeholders primarily through email
• Represent the client during meetings or attend meetings on his behalf when required
• Take meeting notes, document action items, communicate follow-ups, and track commitments
• Create and assist with professional presentations and business documents
• Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements
• Use AI tools to research, organize, summarize, and develop presentation content
• Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up when instructed
• Escalate payment issues and sensitive financial matters to the client
• Assist with LinkedIn activities and conduct prospect and contact research using LinkedIn Sales Navigator
• Identify prospects, potential clients, business contacts, and leads
• Build and maintain prospect lists
• Conduct LinkedIn outreach and follow-ups
• Track outreach activities, responses, and communications
• Research potential clients, organizations, decision-makers, and professional contacts
• Support lead generation and maintain a consistent outreach pipeline
• Provide occasional support for the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination
• Use ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email improvement, and administrative support
• Use AI responsibly while verifying information and applying human judgment

Requirements:

• Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
• Strong written and verbal English communication skills
• Excellent email writing and professional communication skills
• Strong organizational and time-management abilities
• Ability to manage calendars, meetings, emails, and multiple priorities
• Strong attention to detail
• Ability to work independently with minimal supervision
• Proactive approach to identifying and completing tasks
• Ability to communicate professionally with clients and business stakeholders
• Experience with LinkedIn and LinkedIn Sales Navigator
• Experience in lead generation and outreach
• Comfortable creating or assisting with professional presentations
• Comfortable using AI tools, particularly ChatGPT and/or Claude
• Ability to handle confidential and sensitive business information professionally
• Strong follow-up and coordination skills
• Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional
• Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services
• Preferred: experience with LinkedIn prospecting and B2B outreach
• Preferred: experience with lead generation for consulting or professional services businesses
• Preferred: experience preparing presentations for executives or clients
• Preferred: familiarity with CRM, project management, calendar, or productivity tools
• Preferred: experience coordinating meetings on behalf of senior executives
• Ability to learn new tools, systems, and processes quickly
• Strong analytical and critical-thinking skills
• Strong problem-solving, decision-making, logical reasoning, and judgment abilities
• Ability to handle complex or unfamiliar tasks with minimal guidance
• Ability to use AI tools intelligently while maintaining confidentiality, accuracy, and human verification

Benefits:

• Flexible working schedule
• Minimum commitment of 10 hours/week (approximately 2 hours per day)
• Ongoing engagement rather than a one-off project
• The client does not require the VA to strictly match his time zone
• Flexible working arrangements based on agreed deliverables and responsibilities